Industry Solution

Aviation / Airline / Airport

  • Struggling to adhere to strict airport regulations? 

  • Tired of manually creating and chasing references? 

  • Want a seamless integration to Criminal Record Checks and GSAT training? 

  • Want a way to automatically fill out AirportGateway applications? 


Aviation Overview

VettingGateway can do all of this for you and more, while significantly reducing the time taken to complete your background checks! Watch our video below to find out how using VettingGateway can ease your referencing pains or contact us here for a demo. 

How can we help in Aviation?

The Aviation industry is a highly regulated environment and its important your applicant’s undergo the correct background check, such as obtaining a 5 year career history and a basic UK DBS. VettingGateway is bought to you by the aviation experts at IDGateway, so you can trust that we're able to help. Our simple to use platform will make referencing your applicants straight forward and most of all ensure you’re compliant. Automatic chasing means more of your references are turned around as quickly as possible and reduces the need for you to intervene. 

Checks for Aviation

We'll help you work out what checks you need for each role.

Already know what you need?

Check the full list of available checks for the Aviation industry.

Discover the process of how to submit your authorised signatory application so that you can apply for Airside Passes for your roles

If your business works in the aviation industry or you contribute to the industry in any way find out below what background checks might be suitable for you and your teams. 

What checks do I need?

As per the Aviation Security regulations in the UK, in order to obtain an airside ID card (airside pass) you must conduct a background check on your applicant. This must include as a minimum...

  • An employment history check including any gaps over 28 days in the preceding 5 years

  • Criminal record checks

  • Proof of identity check

Your applicant must also have a legitimate operational need to have an airside ID card and therefore access to secure areas of an airport (critical part).

What is the critical part of an airport?

Simply put the Critical Part of an airport also known as the Restricted Security Area and Restricted Zone, is the area of the airport once you pass through security. It’s the approved area of an airport whereby access is controlled and security measures put in place to help ensure the security of civil aviation.

Critical Access

Those who we know require a check in order to access the restricted areas (or critical part) of an airport such as Pilots, are pretty straight forward, also see Airside ID Card.

Roles requiring an Airside Pass

  • Pilots

  • Cabin Crew

  • Baggage Handlers

  • Dispatch Staff / Ground Staff

  • Retail Staff

  • Catering Staff

*Anyone who needs access to the critical part of an airport

Non Critical Access 

However you may have employees who deal with airside passes or work in the business which don’t require access to the critical part of an airport, these could be office / management staff or those requiring landside passes.

Some clients will choose to reference all staff office based and airside to the same airside pass standard, however you may wish to reference by role and reduce the referencing standard for lower risk roles. For example conducting a 3 year employment history check for office based workers instead of 5 years for an airside pass holder.

Roles that may require other checks

  • Finance Manager

  • Director

  • Administration staff

  • HR Team Member

Non Critical Access Checks

You may have a senior finance manager who requires an additional credit check, a director who needs a directorship check or admin staff who just require a DBS. Your HR team may even have certain documentation or forms that also need to be completed as part of the background check. However your business decides to reference its employees we can help you uphold your chosen standard and documentation.

What ever your business needs are, we can help you uphold your chosen standard and documentation Contact our team 

All Aviation Checks

Here is a comprehensive list of all the checks used in the Aviation industry and supported by VettingGateway

Are you a current user of AirportGateway?

If so or you know the aviation checks you require sign up here to start referencing your applicants and using our simple to use integration with AirportGateway.

Don’t forget that with VettingGateway you always have the flexibility to ‘mix and match’ vetting criteria to make your ‘perfect’ background checking bundle, meaning you never have to compromise on your existing processes and standards.

If you can’t find what you’re looking for, just contact our team!

Authorised Signatory Process

How do I become an authorised signatory at an airport, what steps should I take so I can reference and submit my applicants for an airside pass?


FAQs for Aviation

Do I have to use your integration for a DBS/GSAT or can I obtain my own?

No you don’t have to use our integrations, but you can certainly manage the process within VettingGateway. You can log when the application was requested and upload the certificate so that all documents are kept together for your airside pass application and you can also monitor validities, so documents don’t expire

Do you integrate with AirportGateway

Yes we do, once your applicants referencing is complete we have a seamless integration with AirportGateway to transfer your applicants referencing details and their documents. Saving you a lot of administration time in entering this information

How will I know if I need an overseas criminal record check for my applicant?

VettingGateway will alert to you if your applicant has spent 6 months or more in any one country and will help you create a message to your applicant to ask them to request this certificate