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Criminal Records


What kind of Criminal Record Check Do you Require?

A basic UK criminal record check can be sourced from 3 places, the Disclosure and Barring Service, Access NI and Disclosure Scotland depending on where your applicants live and work or will work in their future role.  

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Basic DBS Check

  • Contains unspent convictions

  • Suitable for most industries

  • Electronic progress updates 

  • Hardcopy certificate provided

Discover VettingGateway’s Basic DBS Check, a criminal record check suitable for those living and working in England and Wales

VettingGateway’s Basic DBS Check conducts a criminal history search on your applicants, providing you with information relating to any unspent convictions or cautions your applicant may have on their police record. Our platform also provides you with live applicant progress on the check so you can see instantly what stage of the process the check is in. You will also get an update prior to receiving the hardcopy certificate, to confirm if any disqualifying offences appear on the certificate.   

In Aviation the Department for Transport stipulate particular convictions which are disqualifying and would prevent an individual obtaining an airside pass. Usually minor offences are not included in this list. Most convictions fall under the following criteria: 




In order to process the application, DBS will require your applicants address history for the last 5 years with the dates they lived there, it will require their National Insurance number, passport and also their driving licence. All of which is captured through one singular online application form that your applicants completes. This saves a lot of time capturing this information manually. 

Once you have this information, at the click of a button VettingGateway will process your DBS and communicate back to you when the check is complete. 

  • Any convictions directly related to terrorism 

  • Convictions that may be inappropriate for someone working in the aviation industry (e.g. immigration offences) 

  • Convictions over which someone could be subject to undue influence/coercion 

  • Convictions that call into question an individual's integrity and trustworthiness 

Individuals would then fail the criminal records check for an airside pass, if it reveals an unspent conviction for a disqualifying offence 

Basic DBS Check

Basic Disclosure Scotland Check

  • Contains unspent convictions

  • Suitable for those living and working in Scotland 

  • Electronic progress updates 

  • Hardcopy certificate provided

Discover VettingGateway’s disclosure Scotland Check, a criminal record check essential in Scotland for any individual looking to work (paid or unpaid), volunteer, or adopt a child. A check identical to a Basic DBS but specific for Scottish Citizen’s or those wishing to work in Scotland. 

A basic disclosure is a criminal record check on your applicant, providing you with a certificate showing any 'unspent' criminal convictions they may have. Unspent means the applicant needs to declare them and the convictions have not yet reached this defined time and will appear on a Basic Criminal Record Check.  


Disclosure Scotland and DBS have different rules on what is considered to be a spent conviction. A conviction is spent faster in England and Wales than it is in Scotland. Therefore, Disclosure Scotland Checks cannot be used in England or Wales as they may display information that the employer does not have the right to view under the UK’s Protection Act 1998 and the General Data Protection Regulations (GDPR). 

Use VettingGateway to help manage this entire process for you ensuring you get your certificate as quickly as possible. 

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Applications for a disclosure Scotland will be defined by the data the applicant enters into our online portal. As such they will need to confirm that they are working and living in Scotland. The check will then be processed according to the Scottish rules under the Rehabilitation periods for particular sentences section of the Rehabilitation of Offenders Act 1974.  

Under the Rehabilitation of Offenders Act 1974, some criminal convictions can be treated as 'spent' – meaning they're not relevant to a basic disclosure – after a certain length of time. This is because a basic disclosure only shows any unspent convictions you may have.  

Basic Disclosure Scotland

Basic Access NI Check

  • Contains unspent convictions

  • Suitable for those living and working in Northern Ireland

  • Electronic progress updates 

  • Hardcopy certificate provided

A basic Access NI check, is a criminal history check essential in Northern Ireland for any individual looking to work (paid or unpaid), volunteer, or adopt a child. Access NI Checks are mostly used for any work that involves contact with vulnerable members of the community, aviation, social work, or any industry that requires knowledge of someone’s criminal activity in Northern Ireland. Similar to a basic DBS Check and a Disclosure Scotland Check, Access NI Checks come in Basic, Standard or Enhanced Check levels. 

A basic Access NI check will show all unspent convictions or will state that no convictions were found, this will be produced on a certificate. By searching the Police National Computer for current convictions in NI you can be satisfied that you are hiring the right individual for your role.  

Basic Access NI Check

Overseas Criminal Record Check

  • Required for a continuous period of 6 months or more

  • Guidance provided on how to request

  • Certificate of good conduct 

  • Upload the certificate to VettingGateway

Understand if your applicant has had a criminal history whilst living and working abroad.



An overseas criminal record is always easier to obtain if the applicant is currently in that country therefore where possible before they relocate we would always recommend they obtain this certificate just prior to leaving the country. 

You can manage this process within the applicants profile keeping an eye on when they request the certificate and when the certifcate is received. This can all be uploaded and saved within VettingGateway, this will also help you to monitor validities so that certifcates dont expire. 

VettingGateway will look at where your applicant has lived and worked over the time you specify and if they have spent a continuous period of 6 months or more in any one country, we will ask them to obtain a criminal record check from that country. This will then detail any convictions they may have had whilst in that country and give you more confidence when hiring them, especially if their role may require them to travel.  

Due to data protection often the applicant has to request this criminal record themselves, information on how an applicant can request the certificate of good conduct and any costs involved can be found here 

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Overseas Criminal Record Check

Criminal Record FAQs

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