Features
Using automation, our simple online background checking platform provides you with a faster, more reliable way to conduct checks on a variety of individuals, all whilst reducing the need for any follow up calls or emails.
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With pre-built vetting checks to suit organisations of all sizes and industries, as well as custom checks and personalisation features to suit your brand, discover how VettingGateway can speed up your background checking process.
Applicant Portal
From the moment your applicants log in, they are treated as valued future employees. The applicant portal is easy, intuitive and guides your new starters through the process step by step. The mobile-friendly document uploader allows applicants to take and upload document photos from within one device. There are also help tutorials and communication channels to make the experience as smooth as possible.
Smart Task Management
The task management system in VettingGateway organises your daily tasks by individual and by team. Your tasks are automatically prioritised and colour coded so you can complete background checks in the quickest time possible. You can also group your tasks so you can easily filter as required.
Bulk Invitations
Do you need to recruit new starters in large numbers? The bulk invitations tool speeds up the process by allowing you to send invites out in bulk so you can get your candidates started on their background checks as soon as possible.
Automatic Chasing
How long does a reference take to be returned? Well with VettingGateway you can be sure to speed up this process with its auto chasing function. You can set your chasing policy to chase your referees from every day to once a fortnight depending on how quickly you would like the reference to be sent back to you. VettingGateway will send out emails to your referees encouraging them to reply and will even send the reference request again so that the referee always has it to hand. So to reduce you having to constantly pick up the phone, the system will maintain that referee communication for you, it will also warn you if its not getting a result in case you wish to intervene at any point.
Online References
Discrepancies can occur on references, whether it be the applicants name has been misspelt or a question missed. To ensure you meet your business standard or especially in regulated environments where certain questions are important, send an online reference to your referee. This will email a link to our referee portal where your referee can easily complete our template, with mandatory questions avoiding anything being missed and the applicants information within easy reach, this will make providing references almost enjoyable for your referee’s.
Milestones
The Milestones feature in VettingGateway allows you to trigger tasks and notifications at key stages of the background checking process. This is perfect for employers that issue conditional offers of employment after a preliminary set of background checks rather than waiting for all checks to be completed. It's also a great way to force a manual review when a candidate has uploaded documents that need verification. The Milestones feature helps organisations reduce admin and speed up time-to-hire significantly.
Referee Address Book
VettingGateway builds up a list of your referees, so you always know who to contact for reference requests. A reminder notifies you each time VettingGateway recognises a company name and will give you the choice of sending your reference to your known email address. This reduces the amount of chasing you have to do and also enables clear communication with referees.
Messaging Suite
Messaging channels like email, SMS and in-app notifications are all available directly in the platform making communication between you and your candidates easy and smooth. Request updates, answer queries and touch base with candidates at any point during the background checking process.
AirportGateway
Integration
VettingGateway's integration into AirportGateway automatically transfers applicants data across eliminating the need to manually enter repeated data. This reduces the human error risk while also saving your vetting team members 30 minutes per applicant.
Built-in Compliance
VettingGateway helps you achieve compliance not only by making sure the people you hire have gone through the necessary checks required by law, but also by ensuring that your end-to-end recruitment process follows the General Data Protection Regulation (GDPR). Candidate consent is captured where necessary and Personally Identifiable Information (PII) is automatically deleted after 12 months.
Fully Customisable
VettingGateway has been designed to fit in seamlessly with your exact business requirements. Your background checks, the frequency of your automated chase emails, key milestones and even your messaging templates are all easy to customise so you can sit back and let VettingGateway automate the background checking process exactly as you require it.
Security Features
With personal data being an unavoidable component of employment vetting, security is a core pillar of the VettingGateway platform. Features like Single Sign-On (SSO) mean you can control access at organisational level, whilst Multi-Factor Authentication (MFA) means your account is protected from hackers and unauthorised access.
Reporting
In a matter of clicks, VettingGateway allows you to access and export live reporting on profiles, team allocation and even turnaround times. Get an overview of your profiles and the status of their checks, detailing references and gaps. Filter profiles by team allocation or get data on the turnaround times of critical stages of profile submission.
